Category : NGO/Development
Supply Chain Officer
Handicap International (Bangladesh Country Office)

Job Summary

Vacancy
: 01
Job Nature
: Full Time
Age
: Any
Experience
: At least 3 year(s)
Gender
: Both
Job Location
: Cox's Bazar
Salary Range
: 65,952 - 71,891
Published
: Nov 04, 2019
Deadline
: Nov 30, 2019

Job Context

  • Contract duration will be approximate 08 months and possibility of extension.
  • To manage the Procurement of goods and services to ensure the smooth-running of the programmes in compliance with Handicap International`s internal regulations for Cox`s Bazar District.
  • The Supply Chain Officer pro-actively supports the program activities by organizing adequate acquisition of goods and services.
  • Her/his responsibilities include the intake and follow up of purchase requisitions, tender/quotation procedures, order processing, collecting quotations and other purchasing activities, invoicing and delivery of goods to requestors.
  • S/he is also the primary responsible for sourcing, specification and standardization. S/he takes care of clear communications about delivery lead times and replies to any other inquiries of requestors.
  • The Supply Chain Officer is expected to manage high degree of complex emergency logistic related problems and challenges that are typical for procurement processing and supplier management.
  • The job holder will have to demonstrate the ability to solve problems quickly, thinking wisely while interacting with both external and internal parties in a high stress and dynamic environment.
  • The Supply Chain Officer directly supports the Area General Services Manager and Area Supply Chain Manager in Cox`s Bazar and operates within the Logistics Procurement guidelines and procedures.

Job Description / Responsibility

  • Objective 1: Procurement and Supply Management
  • Ensure that all procurement is done following the HI procurement procedure and the donor policy;
  • Procurement processing and follow up of the approved PSR (purchase and service request) for program activi-ties;
  • Responsible for sourcing of products, timely collection of quotations as per the approved for goods and services and performing purchase transactions;
  • Performance of transparent transactions, purchasing and delivery of goods and services within prior agreed lead times and ensures that all purchases are properly documented;
  • Establish Framework Agreement Contracts (FWA) to facilitate and expedite procurement processes
  • Collects Supplier Quotations (SQ) as per the Procurement Guideline Thresholds then forwards them to the su-pervisor; reports any difficulties (sourcing, stock outs, unavailability) immediately to the supervisor and consults the applicant when needed;
  • Prepares Summary Bid Analysis (SBA) for purchases through quotes;
  • Prepares Supplier Purchase Order (SPOs) and service contracts when needed;
  • Arranges transportation of procured items from suppliers to the office/warehouse, as necessary;
  • Ensures that purchased items and services meet the stated quality and quantity requirements and ensures deliv-ery to the identified location;
  • Receives/collects invoices, arranges cash/cheques with the Finance Department and makes payments when re-quired;
  • Makes sure that the requesting person has received the items, against signature of the internal delivery note.
  • Settles all payments and/or cash advances on a daily basis.
  • Objective 2: Identify and Negotiate with Suppliers
  • Interact with the suppliers on a regular basis
  • Develop a network of reliable suppliers (continually look for new and better suppliers)
  • Ensure a continuous market assessment to increase the number of sources
  • Keep informed of the evolution of the market and of the offers of the suppliers
  • Track the status of any orders
  • Objective 3: Documentation and Archive
  • Ensures the full validation of the purchase forms by the appropriate persons at the field, mission and Head Quar-ter (HQ) level;
  • Ensures accurate and complete hard copy files and electronic filing (SCAN) archives of procurement packages with ALL supporting documentation.
  • Ensure the data security (Backup of computer data has been taken followed by routine)
  • Objective 4: Market Assessment and Identification of Preferred Suppliers
  • Conducting market assessments upon the direction provided by the Log Manager or Supply Manager; collection of information about suppliers and market conditions and reporting supplier details, product lists and price lists to the Log Manager or Supply Manager.
  • Prepare a supplier/catalogue database and maintain it up to date.
  • Conduct a market surveys on a regular basis.
  • Supervise the updating of the mission's price catalogue.
  • Objective 5: Reporting
  • Ensures daily updating of PSR MC (purchase and service request monitoring chart);
  • Ensures weekly distribution of the PSR MC to Logistics, Finance and Program managers;
  • Maintains an up-to-date Suppliers List and submits the list regularly for revision and endorsement to the Log Manager, Supply Manager and Logistics Coordinator.
  • Objective 6: Ethics and Professional Practice
  • Show professional ethics, respect and promote Handicap International mandate;
  • Respect the Handicap International protection of children policy and protection of beneficiaries from sexual ex-ploitation and abuse policy and report to your line manager any non-respect of HI's policies amongst the teams or partners;
  • Respect the Handicap International policy and mechanisms for the prevention of, and fight against, FRAUD and bribery and report to your line manager any non-respect of HI's policies amongst the teams or partners.

Job Nature

Full Time

Educational Requirements

  • Bachelor of Business Administration (BBA) in Management or supply chain
  • Skills Required: Computer skill

Experience Requirements

At least 3 year(s)

Job Requirements

  • Both males and females are allowed to apply
  • At least 3 years experience in humanitarian and development INGOs, with at least 1 year experience in the procurement activities.
  • Strong negotiating skills
  • Stress management techniques;
  • Excellent communications skills both in Bangla and English
  • Ability to operate in a cross-cultural environment requiring flexibility
  • Autonomous but also a good team player
  • Advanced computer literacy are essential requirement.
Gender: Both
Age: Any

Job Location

Cox's Bazar

Salary Range

65,952 - 71,891

Other Benefits

  • Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
  • Festival Bonus: 2
  • As per organizational policy.

Job Source

jagojobs.com Online Job Posting

Apply Instructions

Apply HERE

Application Deadline : Nov 30, 2019

Company Information

House # SW (F) 1/A, Road # 04, Gulshan - 1, Dhaka-1212

Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.